Halal Certificate Update & Notification System

Executive Compliance Dashboard

Real-time Halal certificate audit status, expiring ingredients, and quality assurance workflows across all retail outlets and central kitchen.

⏳ Awaiting Quality Assurance Review Click to review & approve

⚠️ Expiring Within 30 Days (Halal Risk) Renewal required

Halal Certificate Update Notification

Procurement to Quality Assurance submission form. When submitted, Admin (QA) is instantly alerted and Submitter receives an email confirmation receipt.

Supplier Name* Enter the supplier name.

Item / Product Name* Enter the item or product name.

Product Code / SKU

Certificate Expiry Date

Reason for Update*

Select all that apply. Select at least one reason.

Initial Compliance Status

Pending QA Review Assigned automatically. QA Admin approves and dispatches to stores after inspection.

Applicable Location* Select where this certificate applies.

Supporting Halal Certificate Document* Upload the latest Halal Certificate
PDF, JPG, JPEG or PNG, up to 15 MB each. Click or drag & drop files here.

Upload the Halal Certificate as a PDF, JPG, JPEG or PNG file.

Submitted By (Name)

Submitter Email (For Notification)

Procurement Remarks / Notes

Emails are dispatched automatically to QA and Submitter.

🏪 Retail Outlet Halal Portal

Store Managers and Outlet Chefs can verify active Halal certificates for all ingredients used in this branch. Display or print certificates during JAKIM / local council audits.

Active Outlet:

0

Applicable Certificates

0

Fully Certified & Active

0

Expiring within 30 Days

0

Expired / Non-Compliant

Product / Ingredient	Supplier Name	Product Code / SKU	Halal Status	Certificate Expiry	Coverage	Document	Actions

Master Certificate Directory & Tracker

Central database of all Halal certificates, review dates, audit remarks, and store distribution history.

Supplier Name	Product Name	SKU	Reason for Update	Status	Expiry Date	Location	Selected Outlets	Certificate Document	Submitted By	Submission Date	QA Remarks	QA Review Date	Dispatched To

✉️ Email Notification Outbox & Audit Log

Traceable log of all 3-way automated email alerts sent to Admin (QA), Submitter (Sender), and Store Receivers. Click any row to preview full HTML email content.

Recipient Role	To Email Address	Subject	Dispatch Status	Timestamp	Action

⚙️ System Configuration & Email Settings

Configure company SMTP server (Office 365, Google Workspace, Amazon SES, or local relay) and manage store outlet email directories.

Company SMTP Email Server

When enabled, emails are dispatched directly to real inboxes. If disabled, all notifications run in Safe Simulation Mode and are logged in the Outbox.

🌐 Company Web Subdomain URL Your company subdomain address (e.g. https://halal.yourcompany.com). Action links in automated emails (QA review, store certificate download) will point to this URL. Leave blank for automatic detection.

Enable Real SMTP Email Sending

SMTP Host Server

SMTP Port

SMTP Username / Email

SMTP Password / App Key

Sender "From" Address

QA Admin Notification Email

Store Outlet Email Directory

When QA approves and dispatches a certificate, notifications are sent to the designated email address for each outlet.

Halal Certificate Update Notification

Executive Compliance Dashboard

⏳ Awaiting Quality Assurance Review Click to review & approve

⚠️ Expiring Within 30 Days (Halal Risk) Renewal required

Halal Certificate Update Notification

🏪 Retail Outlet Halal Portal

Master Certificate Directory & Tracker

✉️ Email Notification Outbox & Audit Log

⚙️ System Configuration & Email Settings

Company SMTP Email Server

Store Outlet Email Directory

🚀 Approve & Dispatch to Store Receivers

✓ Submitted Successfully

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